Exhibitor A-Z

A

Abandoned Property

  • Abandoned property is any product and or materials left behind by exhibitors
  • The venue will make reasonable efforts to contact the owner of the property but reserves the right to dispose of the property without liability
  • The exhibitor shall be held liable for any fees incurred to discard abandoned materials

Access

Please view the EVENT SCHEDULE for full exhibitor access times

  • Move-in access:
    • Unloading at the loading dock:
      • Exhibitors who need to use the loading dock are able to:
        • Unload and reload their own vehicle at the loading dock, in the area specified
        • Unload and reload their own materials using their own non-mechanized cart. Carts will not be provided
        • Unload and reload their materials provided the vehicle is no larger than a cargo van in the designated POV lane
      • U-hauls and box trucks must be unloaded by AGS Expo Services.
      • To arrange onsite material handling assistance from AGS Expo, please visit the EXHIBITOR BOOTH ORDERS page
      • AGS can also assist with the storage of empties/ crates if necessary
    • Main Entrance or Westin Hotel:
      • Exhibitors who can hand carry smaller items:
        • Exhibitors may hand carry their materials in one trip, without the use of material handling equipment (this does not include briefcases or luggage)
        • The use of material handling equipment (dollies & carts) is not permitted
        • If the use of a dolly or cart is needed, the exhibitor must use the loading dock
  • Show Open access:
    • Exhibitors will be allowed access to Hall A 1 hour prior to show open and 30 mins after show close
  • Move-out access:
    • Booths can be dismantled from 3.00pm on October 07, 2026; move-out prior to this time is not permitted
    • Exhibitors who can hand carry smaller items out, may do so via the entrance at the front of the hall from 3.00pm
    • All other exhibitors/ contractors should utilise the loading dock to remove their exhibits from the hall
    • The loading dock will be open from 3.30pm

Accessibility

  • Please visit the David L. Lawrence Convention Center WEBSITE for full accessibility information

Accident Reporting

  • All accidents within the tenanted area for this event (Hall A) must be reported to the Organizer at the Exhibitor Service Desk in the halls
  • When an emergency is discovered, prompt notification is essential to minimize injury and/or damage.
    • Call 911 first.
    • Once 911 has been notified, advise the Organizer or the Security Control Room by calling 412-325-6193.
    • The security control room is staffed 24 hours a day.

Americans with Disabilities Act (ADA)

  • The DLCC strives to make all our guests welcome.
  • All areas of the building meet ADA requirements.
  • The Center has curb cuts, which provide east access to the main lobby areas.
  • Sliding glass doors are located at each main lobby with clear access to elevators.
  • The elevators are equipped with Braille signage and lead to all levels of the Convention Center.
  • All restrooms are equipped for standard wheelchair accessibility.
  • The Center also provides family restrooms located throughout the building.
  • Specially marked parking spaces are offered on the first level of the parking garage with close access to building lobbies.
  • Wheelchairs are available on a first-come, first-serve basis in the East and West lobbies.

B

Balloons

  • Helium balloons are not permitted at the venue

Booth Packages

  • AGS is the Official Decorator for this event
  • All booths MUST have carpet and walling (pipe & drape or hardwall)
    • AGS Expo will set pipe & drape as standard, at no extra cost to the exhibitor
  • You can order a booth package, inclusive of carpet and furnishings, from AGS via this manual
  • To place an order for a booth package, please visit the EXHIBITOR BOOTH ORDERS page
  • NOTE: Electrical connections are NOT included in booth packages offered by AGS and must be ordered directly from the venue

C

Carpet/ Flooring

  • All booths MUST have carpet
  • You can order a booth package, inclusive of carpet and furnishings, from AGS via this manual
  • To place an order for carpet/ flooring, please visit the EXHIBITOR BOOTH ORDERS page
  • The double-faced tape used for the installation of carpet must be Kendall Polyken #105 or an approved equal.

Catering

  • Booth Catering
    • Levy Convention Centers is the exclusive F&B provider at the David L. Lawrence Convention Center
    • No outside food or beverage is allowed into the building without the consent of Levy
    • If you require booth catering/ hospitality, please visit the EXHIBITOR BOOTH ORDERS page
  • Concessions
    • Concessions will be open in the Halls on show open days
  • Please note that the David L. Lawrence Convention Center is a cashless venue

Children

  • No persons under the age of 16 will be permitted into the exhibition halls, at any time
  • This rule is inclusive of Exhibitors’ and Contractors’ children during the move-in, show open and move-out phases

Cleaning

  • Throughout the event, the public space restrooms, lobbies, and corridors will be kept clean and presentable
  • Booth cleaning is not included in the above
  • To place an order for booth cleaning services, from the venue, please visit the EXHIBITOR BOOTH ORDERS page
  • Alternatively, exhibitors may clean their own booth, regardless of booth size, with their own equipment

Compressed Air

Copyright

  • Please note that the Organizers (Event Partners Ltd) have no copyright responsibility in respect of any exhibiting company
  • Exhibitors are reminded that third party copyrights should not be infringed
  • Proper dispensation must be obtained and any royalties due paid prior to the use of materials
  • Should any copyright dispute arise, the Organizer (Event Partners Ltd) will not be liable for any resulting loss, or damages, sustained by any exhibitor or third party
  • Licensee shall obtain all necessary licenses and shall pay all costs and fees arising from the use of copyrighted music or dramatic materials, or any other property subject to any trademark, patent or other proprietary right, which is used or incorporated in the event

Custom-Build Booths

  • You are welcome to appoint your own contractor to install a custom-build booth for you
  • Please make sure they are familiar with the contents of this manual
  • Please complete COMPULSORY BOOTH FORM 3 by the deadline specified (August 11)
  • Make sure your booth design adheres to our DISPLAY RULES & REGULATIONS
  • Your booth contractor must also submit by the deadline specified (August 11):
    • Detailed scale drawings (including plan views and elevations)
    • A plan showing the booth location within the exhibition
    • Risk assessment
    • Method statement
    • Proof of insurance
  • Authorization to Build cannot be issued until all of these documents have been reviewed
  • To submit these documents, please complete the BOOTH PLAN INSPECTION FORM

D

Deliveries

  • The venue will not accept any shipments or deliveries prior to, during, or after event dates.
  • AGS offer domestic shipping & handling services and onsite material handling
  • DB Event Logistics offer international shipping & handling services and customs brokerage
  • It is advisable to make use of the Advance Warehousing facility provided by AGS
  • Deliveries to the advance warehouse will be stored ahead of time, transferred to the venue and delivered to your booth
  • If you are shipping directly to the venue, please either ensure that a representative from your company is there to receive the shipment, or, coordinate the delivery with our partner, AGS
    • Exhibitors are responsible for all fees associated with the receiving and handling of a direct-to-show delivery by AGS Expo
  • To place an order for domestic or international shipping & handling services, please visit the EXHIBITOR BOOTH ORDERS page
  • Exhibitor freight and/or drayage must be loaded in and out through the loading dock
    • NOTE: Unloading or reloading at the dock of any and all contracted carriers must be handled by AGS Expo Services

Demonstrations

  • Demonstrations/ presentations should be conducted within your booth space only and by qualified personnel
  • Activities must not protrude into gangways/ aisles or encroach onto neighbouring booths
  • Any demonstrations (i.e. operating machinery or carrying out mechanical demonstrations) must not constitute a fire or health & safety hazard
  • Any viewing areas must also be accounted for into the design of the booth
  • All moving parts must be effectively guarded, with controls sited beyond public reach
  • The Organizer reserves the right to limit any practice that they consider dangerous or detrimental to the show/ public safety
  • Noise levels must not be set to a level that causes annoyance or nuisance to neighbouring exhibitors and / or the public
  • The Organizer reserves the right to stop, control or reduce noise emissions in the case of a dispute

Display Rules & Regulations

  • To view our Display Rules & Regulations, please click HERE

Donating Items

  • The David L. Lawrence Convention Center works closely with many local organizations to provide leftover materials and food.
  • If after the event, you have materials such as bags, pens, paper, foam core, etc. you wish to donate, please visit the Exhibitor Services Desk at the rear of Hall A
  • This will help by providing items to persons or organizations of need and will prevent items from going to landfills.

E

Electrical Connections

  • Electrical connections are NOT available via the Decorator, AGS Expo
  • Electrics must be ordered directly with, and installed by, the venue, the David L. Lawrence Convention Center
  • To place an order for electrics, please visit the EXHIBITOR BOOTH ORDERS page
  • All electrical equipment must conform to National Electrical Code and be UL approved
  • International adaptors will not be supplied; all cords are fitted to supply standard US outlets. Please make sure you bring the necessary adaptors with you if required

Emergency Procedures

  • It is important you familiarise yourself with this information, prior to arriving onsite
  • Booths and/or equipment are not permitted to block emergency exits
  • 10′ clearance required around all emergency exits
  • Crate storage in designated area only; crates/ empties are not permitted to be stored in the exhibit area
  • When an emergency is discovered, prompt notification is essential to minimize injury and/or damage.
    • Call 911 first.
    • Once 911 has been notified, advise the Organizer or the Security Control Room by calling 412-325-6193.
    • The security control room is staffed 24 hours a day.

Exhibitor Appointed Contractors (EAC)

  • An Exhibitor Appointed Contractor (EAC) is any individual or companies hired to set-up/ dismantle or provide services to your booth, who is not an employee of your company, and who is not an official contractor to the Organizer
  • Exhibitors must ensure that contractors/ suppliers/ agents they have appointed are familiar with the contents of this manual
  • Exhibitors should notify the Organizer of their intent to use their own contractor(s) at the earliest opportunity, using COMPULSORY BOOTH FORM 3
  • Exhibitor Appointed Contractors will be required to obtain Authorization to Build

Exhibitor Badges

  • Please click HERE (link coming soon) to order your exhibitor badges
  • Exhibitor badges are complimentary and unlimited
  • Badges can be printed onsite in the Registration Area at the front of Hall A from the afternoon of October 05
  • NOTE: if you are using your own contractor to build your booth, it is not necessary to register them for exhibitor badges

Exhibitor Work Rules

Exhibitors may:

  • Erect, crate and uncrate a display no larger than 400 SF with the use of battery-operated power tools if they are credentialed, full-time employees of the exhibiting company. This includes the installation of floor coverings
  • Install a custom fit, logo skirting on booth tables
  • Plug / unplug and turn on / off small (120v) equipment and products
  • Wipe down, clean products and equipment
  • Hand-carry booth material without use of material handling equipment
  • Unload and reload their own vehicle at the loading dock, in the specified area
  • Unload and reload their own materials using their own non-mechanized cart
  • Unload and reload their materials provided the vehicle is no larger than a cargo van in the designated POV area

Exhibitors may not:

  • Borrow tools, ladders, or other equipment such as carts or dollies from the facility and/or other service contractors
  • Stand on chairs, tables, or equipment to erect their display
  • Use power tools requiring electricity
  • Unload and reload U-Hauls, other rental trucks/trailers, or box trucks
  • Use main entrance to facility if using a dolly or cart
  • Use the 10th Street drop-off lanes for unloading or reloading

Exhibitors requiring booth set-up or material handing assistance should place the necessary orders with the General Service Contractor for the event, AGS Expo, via the EXHIBITOR BOOTH ORDERS page.

F

Fire Safety Requirement

  • Booths and/or equipment are not permitted to block emergency exits
  • 10′ clearance required around all emergency exits
  • Crate storage in designated area only; crates/ empties are not permitted to be stored in the exhibit area
  • Booths must be made of non-combustible materials. Certificate of treated materials must be presented upon request
  • A Fire Watch is required, if the booth is 300 sq. ft. or more of covered area. The watch must be ordered at least 2 weeks prior to move-in date through the venue
  • No flammable materials such as bunting, tissue paper, crepe papers etc. will be permitted as decorations

First Aid

  • If you require medical assistance, please alert Show Management and/ or a member of the security team
  • EMT/ first aid will be available on the 3rd Floor, opposite rooms 313 – 314

Floor Loading

  • The floor loading capacity in exhibit Hall A is 350 lbs. per sq. ft.
  • Any single piece of equipment in excess of 10,000 lbs. and/or any piece of equipment that cannot be offloaded and/or placed in the booth by a standard forklift must be evaluated by the Director of Facilities at least 45 days in advance of move-in.
  • Additionally, any single booth with multiple pieces of equipment with a total weight in excess of 25,000 lbs. must be evaluated by the Director of Facilities at least 45 days in advance of move-in.
  • All other equipment may be subject to plate requirements based on total weight and footprint as related to the 350 lb./sq. ft. loading capacity of the exhibit hall floor.

Floorplan

  • To request an event floorplan or a technical floorplan, please email operations@event-partners.com

Forklift Assistance

  • The Official Onsite Material Handler, AGS, are the only company permitted to use forklifts in the loading dock and exhibit hall for this event
  • To place an order for forklift assistance, please visit the EXHIBITOR BOOTH ORDERS page

Furniture

  • Furniture can be hired through the Decorator, AGS Expo
  • To place an order for furniture, please visit the EXHIBITOR BOOTH ORDERS page

G

Gangways/ Aisles

  • Under no circumstances should exhibits, booth dressings, tables and chairs etc. be allowed to encroach on gangways/ aisles
  • Offending items are liable to be removed without warning
  • Fire exits must be kept clear of obstructions at all times

Graphics/ Signage

  • AGS Expo is the official Decorator
  • They can provide graphics for your booth
  • To place an order for graphics, please visit the EXHIBITOR BOOTH ORDERS page

H

Health & Safety

  • Event Partners Ltd takes its Health & Safety responsibilities seriously; we expect our exhibitors and contractors to do the same
  • As an exhibitor, you have a legal and moral responsibility to ensure, as far as is reasonably practicable, that the health & safety of others is not put at risk by your actions (or inactions) during the event. This includes responsibility for all aspects of safety on your booth during the move-in, show open and move-out periods
  • If you are appointing your own contractor to build your booth, you must ensure they have a Health & Safety Policy, suitable to a tradeshow environment
  • Exhibitors must appoint a Health & Safety Representative to manage your activities onsite; this person will have specific responsibility for managing Health & Safety, including the provision of proper information, instruction, training, guarding & supervision of all parties concerned through the show, where applicable
  • Please note the following points of importance:
    • Each exhibitor should have a copy of their Company Health & Safety Policy available on their booth
    • A “suitable and sufficient” risk assessment should exist in respect to all the significant risks in the business
    • Every employer has a duty to co-operate with other employers (e.g. the Organizer) when sharing a workplace, whether temporarily or permanently
    • Emergency gangways must be maintained/ clear at all times
    • All operatives must wear suitable protective clothing relevant to their job, which includes eye, ear, foot and hand protection
    • All operatives must wear hard hats when working beneath or near overhead working or if this is impracticable, restricting access in such areas
    • Ensure safe use and storage of flammable liquids and substances and segregation from waste and other risk areas
    • Ensure that portable electric tools are used with the minimum length of trailing leads and that such equipment is not left unattended with a live power supply to it
    • Stacker trucks are not used by anyone other than fully trained personnel
    • Disused fluorescent lights are placed in the trash bins in and around the halls, for safe and proper disposal
    • Chemicals and flammable liquids are removed from the exhibition venue after use by the user or, in exceptional circumstances, brought to the attention of the venue-cleaning department for safe and proper disposal. Such products must not be placed in general trash bins or tips
    • Smoking is NOT permitted inside the exhibition hall
    • Any work area is maintained free from general waste materials that could create a hazard to operatives
    • Only scaffolding incorporating standard safety features may be used and that any tower scaffold in use is properly stabilized and propped
    • Only the Organizers’ nominated contractor, DLCC, will carry out all electrical work within the halls
    • All materials used for construction or display be approved to local standards and be flame retardant

Height Restrictions

  • Standard build heights are as follows:
    • Back drape/ walls = 8ft
    • Side drape/ walls = 4ft
  • The maximum booth build height is 20ft
  • All custom-build booths, of any height, must gain Authorization to Build from the Organizer (see ‘Custom-build booths’ section of this A – Z)
  • To view our Display Rules & Regulations, please click HERE

Hotels/ Accommodation

  • Please click HERE to view accommodation and travel information

I

Insurance

As a standard requirement for all exhibitors at The Advanced Materials Show USA 2026, it is necessary for you to carry:

  • General liability insurance, in an amount not less than $1,000,000 for bodily injury and $1,000,000 for property damage
  • Comprehensive automotive bodily injury and property damage insurance with a combined single limit of not less than $1,000,000
  • Applicable workers compensation insurance, as required by applicable law

We work with an insurance provider, Rainprotection, who can help you with the necessary cover if required. Please visit the EXHIBITOR BOOTH ORDERS page to find out more

Internet/ Wi-Fi

  • There is complimentary wi-fi access available in all of the public spaces such as lobbies, concourses and pre-function areas
  • This does NOT include the exhibit hall
  • Exhibitors requiring a hard-line internet connection on their booth should place an order with the venue supplier, to place your orders please visit the EXHIBITOR BOOTH ORDERS page
  • The David L. Lawrence Convention Center offers on-site wireless services, via ShowNets, for information and rates, please call +1 800 310 4454

L

Lead Retrieval/ Data Capture

  • We have partnered with RCS to provide lead retrieval/ data capture services to exhibitors
  • Lead retrieval is an app based solution for smart phones/ tablets, which allows you to scan badges of visitors to your booth and capture their data, to follow up with post event
  • To place an order for lead retrieval, please visit the EXHIBITOR BOOTH ORDERS page

Lighting

  • Exhibitors should adhere to the following suggested minimum guidelines when determining booth lighting:
    • No lighting, fixtures, lighting trusses, or overhead lighting are allowed outside the boundaries of the exhibit space. Exhibitors intending to use hanging light systems should submit drawings to the Organizer for approval
    • Lighting, including gobos, should be directed to the inner confines of the booth space. Lighting should not project onto other exhibits or exhibition aisles
    • Lighting that is potentially harmful, such as lasers, ultraviolet lights or flashing or strobe lights that can trigger photosensitive epilepsy should comply with facility rules and be approved in writing by the Organizer
    • Lighting that spins, rotates, pulsates, and other specialized lighting effects should be in good taste and not interfere with neighbouring exhibitors or otherwise detract from the general atmosphere of the event
    • LED lights can be very bright yet generally generate less heat
    • Currently, some convention facilities are not allowing certain types of quartz halogen lighting fixtures in exhibits due to potential fire hazards. Check with the Organizer

Lost Property

  • Lost and found enquiries during the event should be directed to the Organizer at the Organizer Office/Exhibitor Service Desk in Hall A

M

Mothers’ Room

  • A mothers’ room is available on the 2nd level of the DLCC.
  • A phone number is provided at the entrance to the room to call to have a security guard come to unlock the room.
  • To protect the privacy of the individuals using this room, keys will not be provided.
  • There is a sign on the door that will state if the room is in use or open.

O

Organizer Office/ Exhibitor Service Desk

  • If you require assistance onsite at the event, please visit the Organizer Office/ Exhibitor Service Desk in Hall A
  • Representatives from the Organizer and other key contractors will be available to help you with your enquiry

P

Parking

  • A 700-car parking garage with an 7′ 8″ clearance is available at the Convention Center. The entrance is located on 10th Street. For more information, please visit: Alco Parking Corporation
  • You can view real time parking availability HERE
  • Please visit the DLCC WEBSITE for further information

R

Restrooms

  • Restrooms are located in the foyer, outside Hall A, and at the rear of the exhibition hall

Rigging/ Suspensions

  • Self-rigging is NOT permitted
  • To place an order for rigging services, please visit the EXHIBITOR BOOTH ORDERS page
  • Please ensure any hanging items associated with your booth, adhere to the DISPLAY RULES & REGULATIONS for this event
  • All equipment and materials flown must pass ANSI guidelines and be approved

Risk Assessment

  • A Risk Assessment is the most effective way of documenting, assessing and controlling risks
  • An assessment of risk is a careful examination of activities that could cause harm to people; the aim is to make sure that no one gets hurt or becomes ill by taking practicable precautions to prevent incidents/ accidents
  • To submit a Risk Assessment, please click HERE
  • Custom-build Exhibitors:
    • All Custom-Build contractors MUST produce and submit the following*
      • Detailed scale drawings (including plan views and elevations)
      • A plan showing the booth location within the exhibition
      • Risk assessment
      • Method statement
      • Proof of insurance
      • *These documents are usually submitted by the contractor appointed by the exhibitor to install their custom-build booth
      • To submit these documents, please complete the BOOTH PLAN INSPECTION FORM no later than August 11, 2026
    • In addition, exhibitors using their own contractor to install a custom-build booth must ensure they have a ‘suitable and sufficient’ risk assessment in place for the event, exclusive of their booth contactor activities
    • You may be required to provide us with further information about potential hazards on your booth and how they will be controlled
    • Please refer to COMPULSORY BOOTH FORM 3 for further information and submission deadlines
  • Self-Build Exhibitors:
    • All Self-Build exhibitors MUST produce and submit the following:
      • Detailed scale drawings (including plan views and elevations)
      • A plan showing the booth location within the exhibition
      • Risk assessment
      • Method statement
      • Proof of insurance
      • To submit these documents, please complete the BOOTH PLAN INSPECTION FORM no later than August 11, 2026
    • In addition, exhibitors building their own stands, must complete a risk assessment to cover their activities during the show open periods
    • Please refer to COMPULSORY BOOTH FORM 2 for further information
  • Booth Package Exhibitors:
    • The installation of booth packages will be covered by the official Decorator’s (AGS Expo) own risk assessment
    • In addition, exhibitors using the booth package installation service from AGS Expo must ensure they have a ‘suitable and sufficient’ risk assessment in place for the event, exclusive of AGS’s activities
    • Please refer to COMPULSORY BOOTH FORM 1 for further information
  • You may be required to provide us with further information about potential hazards on your booth and how they will be controlled

S

Scam Warnings

  • Hotels
    • For your safety and to book a partner hotel please click HERE
    • Any other company claiming to be working with us/ offering you hotels should be ignored
  • Attendee Data
    • Any offers to obtain / purchase attendee lists from third party companies are a scam, using fabricated and falsified data based on the current information publicly available for the event
    • Event Partners Ltd does not sell/ distribute attendee data to third party companies

Security

  • The Organizer will provide general surveillance in the exhibit hall area during the move-in, show open and move-out periods of the event
  • However, exhibitors are asked to take precautions against theft and be vigilant at all times
  • If you have high value items like equipment/ machinery on your booth, you may wish to order your own dedicated booth security personnel from the David L. Lawrence Convention Center
  • To place an order for security with the David L. Lawrence Convention Center, please visit the EXHIBITOR BOOTH ORDERS page

Service Animals

  • According to the ADA, service animals are “dogs or miniature horses that are individually trained to do work or perform tasks for people with disabilities.”
  • Under the ADA, emotional support\animals do not qualify as service animals and are therefore not permitted in the DLCC.
  • Service animals are permitted in the DLCC, but must be harnessed, leashed, or tethered unless this interferes with the service animal’s work or the individual’s disability prevents using these devices.
  • If the service animal is out of control or is not housebroken, staff may ask that it be removed.
  • Staff may ask if the dog is a service animal required because of a disability, and what work the dog has been trained to perform, no other questions are permitted.

Shipping & Handling – Domestic

  • Domestic shipping & handling is offered by AGS Expo
  • They are able to provide a variety of services including domestic shipping, advance warehousing, onsite material handling, forklift assistance, storage of empties and direct-to-booth deliveries
  • To place an order for domestic shipping services, please visit the EXHIBITOR BOOTH ORDERS page

Shipping & Handling – International

  • International shipping & handling is offered by DB Event Logistics
  • They are able to provide a variety of international shipping services including ocean freight, air freight and customs brokerage
  • To place an order for international shipping services, please visit the EXHIBITOR BOOTH ORDERS page

Show Colors

  • Aisle carpet = blue
  • Feature Areas – dark gray
  • Booth package back drape = black
  • Booth package side drape = black
  • Booth package carpet = gray

Smoking & E-Cigarettes

  • As per the City of Pittsburgh’s ordinances, all Pittsburgh buildings are non-smoking and non-vaping. This policy includes the David L. Lawrence Convention Center and its balconies and outdoor terraces.
  • Smoking zones are posted on 10th Street.

Soliciting/ Literature Distribution

  • Exhibitors are not permitted to distribute their literature in feature areas on the show floor such as Registration, theaters, networking lounges etc, unless this has been agreed with the Organizer as part of a sponsorship package.
  • Exhibitors are also not permitted to flyer in public spaces outside the hall or at the hall entrance itself or in the aisles of the event.
  • Distribution of exhibitor materials must take place within the booth space purchased.

Sound/ Music

  • Exhibitors may use sound equipment in their booths so long as the noise level does not disrupt the activities of neighbouring exhibitors
  • Speakers and other sound devices should be positioned so as to direct sound into the booth rather than into the aisle
  • Sound and noise should not exceed 85 decibels when measured from the aisle immediately in front of a booth
  • Licensee shall obtain all necessary licenses and shall pay all costs and fees arising from the use of copyrighted music or dramatic materials, or any other property subject to any trademark, patent or other proprietary right, which is used or incorporated in the event.
  • Licensee shall indemnify, defend, and hold Licensor and all other persons and entities entitled to indemnification as designated in the License Agreement harmless from any liability, claim or cost, including attorney’s fees, arising from the use of any such material or any claims of infringement or violation of the rights of the owner or other persons or entity.

Storage (crates/ empties etc)

  • Crate storage is not permitted on the exhibit floor
  • Should you require assistance with the storage of your crates/ empties, please visit the EXHIBITOR BOOTH ORDERS page to make the necessary arrangements with AGS Expo

Structural Integrity

  • All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by neighbouring exhibitors, hall laborers, or installation/ dismantling equipment, such as forklifts
  • Displays should also be able to withstand moderate wind effects that may occur in the exhibit hall when freight doors are open
  • Refer to local building codes that regulate temporary structures
  • Exhibitors should ensure that any display fixtures such as tables, racks, or shelves are designed and installed properly to support the product or marketing materials to be displayed

T

Third Party Data Sharing

  • We work closely with our venue and a number of officially appointed contractors to administer these events
  • To ensure exhibitor preparations are undertaken and orders are placed in a timely manner, we may share your contact details securely with them
  • Our partners may be in contact to offer their services and assistance as you make your arrangements to join us

V

Vehicle Display

  • The following requirements pertain to indoor displays of fuel operated vehicles:
    • fuel tank must be between ¼ to ½ full
    • fuel tanks must have locking cap
    • battery must be disconnected at both leads
    • vehicles may not impede, obstruct, or hinder ingress to or egress from the Center and/or the exhibition hall
  • Vehicle keys provided to the DLCC at the time of display inspection and stored in a secured location until time of move out. Vehicle owners must provide an emergency contact phone number for each vehicle. Vehicles required for exhibit set up/event program must immediately be removed from the facility upon completion of event program/tear down. If emergency personnel require the movement of a vehicle using specialized equipment, additional charges will be billed to the Licensee.

W

Waste Disposal

  • All booth fitting materials and waste must be cleared – and booths show-ready – no later than 5:00pm on Monday October 05
  • It is your responsibility to remove all items at the end of the show and leave the booth package/ floorspace as you found it
  • Graphics/display materials must be removed from the booth package walls/ pipe & drape
  • Any items left will be assumed to be waste, and they will be disposed of – which may be subject to a fee